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Nursing Administration – Executive Assistant 36 hrs/wk

Job Summary:
Under the direction of the Chief Nursing Officer (CNO), responsible for the administration and support of the daily activities of Nursing Services, and other Nursing Leadership Team on as needed basis.

Essential Functions:

  1. Maintain positive staff and public relations in person, over the phone and through email communications.
  2. Provide clerical support to the CNO and other Nursing Leadership Team.
  3. Assist with coordination and preparation of Nursing Services’ activities, events and functions.
  4. Schedule meetings, reserve rooms and distribute agenda and necessary information as requested in a timely and complete fashion.
  5. Assist with vouchering of invoices and forward to account payable clerk in a timely fashion.
  6. Open all incoming interoffice envelopes, UPS, Federal Express, and U.S. Mail, including confidential mail, using discretion and maintaining confidentiality. Route all mail to proper department leader.
  7. Attend and coordinate meetings for Nursing Leadership as requested for the purpose of taking and transcribing meeting minutes.
  8. Assist and coordinate the gathering of QM data, NDNQI, HIIN and input into appropriate database, along with formulating graphs for presentation to committee meetings.
  9. Assist with maintaining accurate Time Trak records as requested by CNO and Nursing Leadership Team.
  10. Assist with the review, completion and updating of the Nursing Services and Nursing Unit policies and procedures.
  11. Perform other tasks as assigned by CNO.
  12. Ability to work between the core hours of 0800 and 1600 Monday thru Friday.
  13. Comply with local, state and federal laws and regulations.

Other Responsibilities:

  1. Complete work with designated time frame and demonstrate ability to work independently.
  2. Show initiative and follow-through and maintain accountability for own actions.
  3. Ability to set priorities, multi-task and work in an organized manner.
  4. Demonstrate the ability to be flexible, organized and function under stressful situations.
  5. Demonstrate judicious use of supplies.

Education, Skills, and Experience Requirements:

  1. Minimum of an Associate’s Degree in health related field or other related field, Bachelor’s degree preferred.
  2. Minimum of two years’ secretarial experience at the executive level preferred.
  3. Excellent office management skills including written, verbal, analytical, work processing, and transcription.
  4. Working knowledge and experience in the use of Microsoft word, excel, and power point applications.
  5. Ability to maintain a high degree of confidentiality.
  6. Ability to relate professionally with other staff.
  7. Ability to work independently however also be able to work in teams.
 

What People Say About Us

Here are just a few of the many positive things our patients have to say about their the care they received at Cary Medical Center.

  1. Mike is a great PT - - just loved him.

    Tyler H.

    Tyler H.

  2. The Cary Physical Therapy folks were friendly and welcoming. They introduced themselves and called me by my first name which made me feel like they thought of me as a person and not just another patien. We set goals and met them - they taught how to walk correctly with a cane which I found helpful. My month at Cary P.T. was an enjoyable experience. I'd recommend it to anyone.

    Linda M.

    Linda M.

  3. I always choose Cary for myself and my son without a doubt. We have always had a wonderful experience.

    Wanda L.

    Wanda L.

  4. I want to thank every one at Cary Medical Center for help and kindness. Not just one person everyone was so nice. That's why I only go to Cary Medical Center Cary is the best hospital around.

    Jenn W.

    Jenn W.

  5. I came in by ambulance due to heart issues. The nurses were excellent, lab techs very competent.

    Tyler H.

    Tyler H.

  6. I was very happy with the care I received at Cary. Just wanted to say that in addition to the clear level of medical competence & professionalism of all the staff I met, regardless of level, I also appreciated their interpersonal demeanor & bedside manner. I was afraid, and the were able to calm my fears.

    James R.

    James R.

  7. I had wonderful care from nurses & CNA's during my 12 day staff. Too many to record names.

    Linda M. - Surgical client

    Linda M.

  8. I was very impressed over all with my colonoscopy. Dr. & nurses were excellent and never once made me feel I was an imposition to them when they were so busy. I have already recommended Cary to my friends

    Wanda L. - Surgical client

    Wanda L.

  9. All were informed and had excellent attitudes. Very professional and caring.

    Jenn W. - Surgical client

    Jenn W.

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