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Purchasing Agent – 40 hrs/wk – Central Supply INTERNAL APPLICANTS

Job Summary: Purchasing agent primary responsibility is to provide clerical support in the purchasing and inventory functions of Materials Management.

 

Essential Job Duties:

  1. Performs tasks related to clerical work, memos, general typing tasks, filing, answering phones, calling suppliers to resolve problems, communicating information to departments and persons.
  2. Maintains files/records and assists in locating information and documentation.
  3. Assists in calling suppliers to obtain information on back-orders supplies, to place orders and schedule appointments and deliveries.
  4. Performs data entry of all inventory materials at warehouse and in general stores.
  5. Prepares credit request forms for materials to be returned, obtains return authorization numbers and approval from suppliers.
  6. Assists identifying and resolving problems with receiving documents by coordinating receiving with material handlers, paying attention to duplicate shipments, errors in shipment, emergency orders and date materials.
  7. Ensures that all invoice discrepancies are corrected promptly and sent to the accounts payable department.
  8. Demonstrates knowledge of inventory control by preventing stock-outs, follow through on back orders and maintaining efficient inventory records.
  9. Demonstrates ability to perform assignments independently.
  10. Develops an understanding of the materials management systems and supports.
  11. Responsive and understanding of the needs of co-workers, peers and those in authority.
  12. Exercise tact, discretion and diplomacy in establishing and maintain good relations with other departments.
  13. Demonstrates good verbal and written communication skills, documents and reports clearly and concisely.
  14. Always remains flexible to adjust to changes, interruptions and emergencies during the shift while maintaining the ability to complete routine tasks.
  15. Demonstrates effectiveness in identifying future needs and problem areas of the department and developing workable solutions.
  16. Informs requisitioner of order status, delivery changes and seeks requisitioner approval of alternative action designed to achieve timely delivery of requirements.
  17. Obtains and analyzes available pertinent information in order to make the most informed decision based on factual and objective data.
  18. Recognizes the need to support and provide services effectively to meet the demands of others on a timely basis.
  19. Routinely performs tasks related to receiving, processing, stocking, issuing and the distribution of supplies.
  20. Assures FIFO is used in rotating stock.
  21. Maintains neatness and cleanliness in stockroom and warehouse by periodically dusting and straightening shelves.

Other Duties:

  1. Ability to set priorities, multi-task and work in an organized manner.
  2. Reports to work on time and as scheduled.
  3. Wears identification while on duty.
  4. Uses computerized punch time system correctly.
  5. Adheres to dress code, appearance is neat and tidy.
  6. Maintains and ensures patient confidentiality at all times.
  7. Complies with all organizational policies regarding ethical business practices.
  8. Maintains regulatory requirements (i.e. Licensing, certification), if applicable.
  9. Adheres to safety policies as evidenced by in-service records and employee practices.
  10. Attends a minimum of 10 dept. managers meetings annually, reviews monthly staff meetings annually, reviews monthly staff meeting minutes of missed meetings
  11. Parks in designated employee areas, allowing accessible parking for the elderly, ill and visitors.
  12. Does not exceed 3% unscheduled absences.

Educational Requirements:

  1. Be flexible, self-motivated, dependable, and capable of prioritizing work and meeting deadlines.
  2. Have excellent interpersonal skills and be able to deal with the public, staff and community.
  3. Be diplomatic in handling difficult situations related to the department.
  4. Be flexible and adapt easily to interruptions.
  5. Exhibit excellent telephone skills and have superior computer skills.
  6. Minimum Associates in Science in Information Systems, Bachelors in Science in Information Systems preferred.
 

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  1. The staff in one day surgery is absolutely amazing. I was very thankful for my team of nurses, doctors and right down to the secretary that checked me in. You all were so amazing, friendly and professional. Thank you so much!

    Desiree S.

    Desiree S.

  2. I am beyond happy with our visit at Cary! We can't thank you and your amazing staff for keeping our little boy your #1 concern. You did such an amazing job! Thank you Cary Medical Center!

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    Whittni N.

  3. This hospital was exactly what a hospital should be. The took such good care of my grandmother and the display of humanity and compassion was genuine. I am forever grateful.

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    Joshua S.

  4. I had my son at Cary and I couldn’t imagine being treated better anywhere. The staff were attentive, empathetic, and went above and beyond for my comfort. I wouldn’t want to give birth anywhere else.

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    Emily O.

  5. A big shout-out to the doctors, nurses, and staff at Cary Medical Center’s ER, Imaging, Lab, Food Service, and ACU Departments. I can’t thank you enough for the wonderful care from each of you.

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